10 Best Employee Scheduling Apps for iOS & Android

The schedule comes first, everything else is secondary. All services, railway stations, airports, schools, the majority of jobs are working with schedules. In another case, there will be chaos and confusion. Just imagine that all trains depart randomly and arrive whenever they want.

Or you have a lot of important tasks for today, you don’t write them down and to the end of a day, you find, that the majority of plans have not been done, including urgent reports for your boss. The unpleasant situation, isn’t it? I think you are the same opinion.

In a question of the importance of schedules, businessmen also can’t run their companies without plans and strategies. For work projects, you must establish a project plan and well-defined goals then set a corresponding schedule for accomplishing those goals.

As for employees, there is the same situation. Employees are an engine of the company’s heart, providing it with efficient work, achievements, and finished tasks. All these elements in a synergy make a successful company.

We want to present a collection of 10 Best Schedule Apps for Employees for iPhone and Android, that, we hope, will help you to organize your work and tasks from managers.

By the way, check our posts related to the improvement of a working process. It is clear, that now it is all about technologies. For several years scanners have become an essential part of working life, so why this option can’t be on your phone? Check 10 Best iPhone apps to scan documents to find your favorite one.


This is a leave management application that has been proven to be the most effective from all of the others. With the help of it, you can, obviously, compile a schedule for the employees, calculate leave balances, and keep a detailed record of the team’s leaves history.

All HR managers will find this app irreplaceable for the work organization. actiPLANS works in the following way: when an employee comes to the office (or starts working), he/she does a check-in in the app. Then, the app needs to approve the request and it starts calculating the overall time this particular employee spends working.

After the workday is over, the employee needs to make the check out in the app. The tool has advanced reporting functionality and allows us to run reports on leave times and balances, past leaves, and balance histories of the employees. Up to 3 users, the app is free – after that, you will have to pay the monthly subscription.




When I Work Scheduling

This application definitely should be in the first place of the list! Why? Because of a lot of advantages, high rank, and great design. Developers confirm that it is one of the best services for communication between employer or manager and their employees.

An ability to create a unique schedule and manage it makes working life easier and efficient. This tool has been a huge time saver – one of the app’s highlights. It is a shift schedule and time clock app working via text messaging, email, push notifications and the web to talk about stuff, communicate, alert and notify them about any changes and the work schedule.

Moreover, it makes sense for employees to use WhenIWork to clock in and out of their shifts and quickly track payroll hours, events, councils, and prepare data for payroll processing. It is as perfect for managers as for employees.

For managers: Monitor and moderate time-off requests and shift trades; View employee timesheets; Add/Edit/Invite employees; Add/Edit locations; Google Maps integration for job sites.

For employees: View work schedule anytime, anywhere; View colleagues’ contact information and a lot more. The first 30-days period is free for use.

when i work when i work



7shifts Employee Scheduling for Restaurants

Another valuable employee scheduling app for those who work in the restaurant industry. It makes it easy to manage employee schedules on the go. If you are not a waiter or waitress, a caterer or manager of a restaurant, you definitely don’t know all difficulties all workers deal with.

So scheduling is a good way for a manager to communicate with each of the workers, organize a working process, and reduce labor costs and overtime. Moreover, every manager knows how it is important to set team goals and increase team spirit. In this case, the electronic schedule is a good companion.

There are some features that can be useful for managers: Shifts are automatically emailed and text messaged to staff; Approve or decline shift trades; Time off and availability are plotted directly onto the schedule.

And for employees: See who you are working with for upcoming shifts; Request shift trades; Request time off; Submit your availability.

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Schedule it – Staff Planner and Employee Work Scheduling

Let’s return to basic schedules that can fit any type of job. Easy to use drag and drop scheduling software will improve your efficiency and reduce your costs. By scheduling all your work and resources in one powerful tool you can eliminate double bookings, monitor utilization, with full reporting and cost analysis.

As for features, See the schedule of all your employees, staff, clients, and equipment. Use the integrated database to manage your customer, client, order, and activity records. Record activity and orders with linked documentation and live account status. All visible or hidden from the graphical views.

Add, update and scheduled workload and activity; Collection of resources are also should be scheduled, and the app allows manager to do it. If you want everybody knows about changes and shifts or events- Alert remote employees, clients and staff via email. For employees the app offer to try next features : Access a workload online or offline; Access the telephone database of all clients and customers  of a company ; Access maps and directions to the clients in a schedule
vSchedule it Schedule it
Get it on AppStore
Get it on Google Play Store

TSheets Time Tracker

Does create your employees’ schedule feel like a never-ending task? Do you constantly have to chase your team members just to find out if they got your last message? If you ask for one of these questions ” Yes”, download TSheets immediately!

TSheets is a cloud-based time tracking and scheduling app that allows your employees to clock in and out from the job site with the devices they’ve already got in their pockets. And it allows employees to organize their tasks and their timing in the most efficient way.

About its features. There is an ability to change job codes, edit timesheets, see changes to the schedule, and add notes on the go.

In-app scheduling lets employees easily clock in and out of assigned jobs or shifts. Included seamless integration with QuickBooks Online & QuickBooks for PC (Pro, Premier, & Enterprise) and integrations with popular payroll, accounting, invoicing software, which allows the employee to observe their payroll.

As for scheduling, so notifications let employees know when a new schedule is published or if a shift changed.

TSheets TSheets



TimeTree: Free Shared Calendar

Calendars were created hundreds of years ago. Nowadays they are still popular and in great demand. TimeTree is great for small companies and start-ups, as a system to organize meetings and delegate work.

It is also popular with individuals who want to be able to accept customer appointments anytime and anywhere, such as nail and hair salons. Your personal calendar allows you to jot down memos, it is something like a notebook, but unlike notebooks, your notes (memos) can be shared and edited by everyone.

An ability to create a group calendar allows everyone to keep in touch with each other and future events and tasks. And if you are afraid of missing something important, just turn on widgets for your home screen let you check and edit your schedule with ease.

Of course, not all use TimeTree, you can inform every person about your events quickly and easily, just share it with them via WhatsApp, Facebook Messenger, LINE, Telegram, Gmail, and more. It is up to you.

Timetree Timetree




This app will be extremely useful for those kinds of enterprises where the work is organized in shifts. It is actually a great problem in many places with shift schedules to organize the work structure, because this type of schedule is very flexible – means the manager needs to do constant adjusting and changing of plans.

Moreover, the check-in system on the enterprises with such a schedule is often quite vague and many employees simply don’t know how to use it correctly. HotSchedules was made to solve all of these problems and help managers on such enterprises to control everything.

It allows all the employees to communicate with each other and stay updated on the latest news. It significantly reduces the labor costs since it gives the opportunity to track the working hours of each employee and see how and where the schedule can be improved. HotSchedules is not a free app, but it is still a bargain for its functionality.





This app is unique, on the one hand. The developers confirm that Swift Shift is the only HIPAA-compliant app, providing you and your employees with a properly working connection. So all your staff will never be understaffed.
It has a great value for employers or managers to be updated and modern in a question of optimization.

Swift Shift can become the first step of your big plans.

Features for managers:
They will always have a reliable resource to cover a shift or a visit;  an ability to cooperate and collaborate with employees, per-diems, and agency providers in one place on the go; Boost Productivity; An ability to simply add new colleagues via text messages or WhatsApp.

Features for employees: all your shifts and tasks are organized into one beautiful calendar, which you can follow or apply for open shifts from interactive push notifications.

If an employee creates access to his schedule for a manager, his schedule will be updated with new shifts and changes. Swapping Shifts with co-workers will help a worker to keep in touch with the latest news.

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Agendrix for Employees

Agendrix is the web and mobile platform that simplifies schedule planning and communication so you can focus on other aspects of your business. It can be a good companion in a question of work as for managers as for employees.
You can access all your work information on the go within seconds.

The app’s goal is to help you better manage a scheduling system and save money on payroll. As for features, you can access your schedule wherever and whenever you want, add or remove shifts, events, meetings, and payroll information.

Quickly create a leave request and get notified of a status change. Get push notifications when your schedule is published, when a request is updated when you receive a new billboard message and more.

Agendrix for Employees Agendrix for Employees



Planday Shift Planning

Engaged employees are passionate about their work, committed to their workplace, and interested in moving the business forward. In other words, they actively build your organization.

Many companies that employ hourly workers only post a weekly schedule a day or two in advance. That not only makes it difficult for employees to plan ahead, it also creates a feeling of uncertainty for your staff.

As for features: Online Schedule marker allows every employee to be informed about any shifts, changes, important meetings, and dates of payroll.

An integrated time clock is for tracking when your staff is clocking in and out, and export timesheets to payroll online time clock integrated with payroll. Comprehensive reporting – the best way to get a full overview of your expected revenue, payroll costs, business performance, and work schedules.

planday app planday app



Another useful collection is 12 Free Interactive Whiteboard Apps for iPad. If you need to draw something for work quickly, to make notes on a picture or just explain information without whiteboard around you, use an interactive whiteboard for iPad.

Freeappsforme team
Free apps for Android and iOS